Overview
Businesses that do not maintain clear records often find themselves in financial and legal difficulty. The problem lies in knowing exactly which documents to retain– and for how long.
This governance training course examines the importance of a robust document retention policy, the risks when this is not in place and provides the tools, knowledge, and skills to develop effective document retention policies and procedures.
For any related enquiries please contact us at training@cgi.org.uk, or call us at +44 (0)20 7580 4741
Who is this course for
This course is perfect for anyone responsible for retaining and maintaining clear corporate records. This could include:
- Governance professionals
- Company secretaries
- Secretarial teams
- Compliance professionals
- Legal professionals
- Administrators or any other role in which retaining documents is important.
This training course is relevant to all sectors, including listed and private companies, charities, the public sector and the NHS.
Learning outcomes
By the end of the day you will understand:
- Which documents your organisation needs to retain – and for how long
- The consequences for companies who fail to do so
- How to develop an effective document retention policy
- How to balance business needs with regulatory obligation
- Retention, disposal and review procedures
- Data law and the use of documents as evidence
- The retention of electronic data
You will also receive:
- A delegate pack containing comprehensive course notes and presentation slides
- A certificate to show you have attended the course
- 6 hours credit towards your Continuing Professional Development (CPD)
- 6 months complimentary professional subscription of The Chartered Governance Institute UK & Ireland. This includes a subscription to G+C Magazine as well as access to briefings, discounts and our knowledge base.
People who take this course often go on to book:
Useful CGI Resources:
- Corporate Governance unlocked
- Effective Minute Taking
- A wealth of further information and guidance on governance practices and minute taking can be found in our Resources.
Competency framework
This course aligns to CGI’s competency framework: Entry/Emerging
Use the competency framework to identify your strengths and areas for improvement in governance.
Programme
- Where to start? Why not just keep everything?
- What is a document and why have a policy?
- Who needs to approve it and what should the policy cover?
- Project management
- Proportionate response
- Establishing retention periods and schedules
- What should be set out in retention schedules?
- Factors that determine retention periods
- Purposes for which records are kept
- How should the schedules be laid out?
- Planning for distribution to users
- Guidance to retention periods for: accounting and tax records, personnel, health & safety and pension records contracts company secretarial, material information management sales and marketing
- Making the policy work and review procedures
- Methods for disposing of paper and electronic records
- Sensitivity categories, disposal record and archiving
- BSI code on legal admissibility of electronic information
- Converting paper documents to electronic records
- Regulatory requirements for creating and storing electronic data
- Emails – policies, storage and treatment
- Documentary evidence
- The discovery process
- Privilege
- Record retention for risk assessments and liability limitation
- Criminal and civil actions and an overview of limitation periods
- Record retention for risk assessments and liability limitation
- Criminal and civil actions and an overview of limitation periods
Course Leader
